---
title: Lease Manager
summary: Lease administration for a real-estate portfolio — properties, units, leases, and critical dates that actually fire.
order: 18
---

::callout{type="info"}
This app's labels ship in US English first. They can be translated for the
whole platform, and a workspace admin can override any of them.
::

# Lease Manager

Lease Manager runs a real-estate portfolio: the **properties** you hold, the
**units** inside them, the **leases** against those units, and the dates that
cost money when they slip. It installs ready to use, with demo data across every
board so you can see the flow immediately.

## Critical dates that actually fire

Most lease administration lives in a spreadsheet, and the spreadsheet does not
remind anyone. An option to renew has a notice window, and if the window closes
unexercised the option is gone — along with whatever the renewal was worth.

Critical dates here are a workflow, not a column:

| State | What it means |
|---|---|
| **Pending** | The date is recorded and the notice window has not opened. |
| **Notice Window Open** | The window opened on its own, on schedule. Nobody had to remember. |
| **Notice Sent** | Notice has gone to the counterparty. |
| **Exercised** | The option was taken. |
| **Lapsed** | The window closed without action — visible, with a record of how it happened. |

The move into **Notice Window Open** happens on a schedule you set, so the board
tells you what is live this month rather than waiting to be asked.

## One lease model, both directions

Most portfolios sit on both sides of the table: landlord on some properties,
tenant on others. Products built as a receivables system with a payables
bolt-on make you keep the second half somewhere else.

Every lease here carries a **direction**:

- **Lease-Out** — you are the landlord. The lease drives **invoices** on the
  Receivables page.
- **Lease-In** — you are the tenant. The same lease shape drives **payments** on
  the Payables page.

Both use the same properties, the same contacts, the same critical dates, and
the same renewal workflow. A portfolio report covers the whole portfolio.

## What you get

- **Properties and units** — the portfolio, down to the suite, with leases,
  work orders and critical dates on each property's page.
- **Leases** — a board from draft through negotiation, active, holdover and
  expiry, with recurring charges, both money directions, insurance and critical
  dates on the lease page.
- **Critical Dates** — the notice pipeline described above.
- **Receivables and Payables** — invoices where you are landlord, payments where
  you are tenant.
- **Insurance** — certificates of insurance per lease, with expiry visible
  before it bites.
- **Contacts** — tenants, landlords, and your own portfolio team.

## Your fields get the same treatment

Add a field to any record — a concession end date, an internal cost code, a
broker — and it is immediately filterable, sortable, totalable and exportable
along with everything else. Nothing is hard-coded per screen, so a field you add
next year behaves exactly like the ones shipped today.

## Abandoning a lease

There is no "cancelled" state on any board, by design. A lease that ends early
is forced to its terminal state by an administrator, and the override is
recorded with who did it and why. The workflow stays a description of how leases
actually progress instead of accumulating exits.