Lease administration for a real-estate portfolio — properties, units, leases, and critical dates that actually fire.
Lease Manager
Lease Manager runs a real-estate portfolio: the properties you hold, the units inside them, the leases against those units, and the dates that cost money when they slip. It installs ready to use, with demo data across every board so you can see the flow immediately.
Critical dates that actually fire
Most lease administration lives in a spreadsheet, and the spreadsheet does not remind anyone. An option to renew has a notice window, and if the window closes unexercised the option is gone — along with whatever the renewal was worth.
Critical dates here are a workflow, not a column:
| State | What it means |
|---|---|
| Pending | The date is recorded and the notice window has not opened. |
| Notice Window Open | The window opened on its own, on schedule. Nobody had to remember. |
| Notice Sent | Notice has gone to the counterparty. |
| Exercised | The option was taken. |
| Lapsed | The window closed without action — visible, with a record of how it happened. |
The move into Notice Window Open happens on a schedule you set, so the board tells you what is live this month rather than waiting to be asked.
One lease model, both directions
Most portfolios sit on both sides of the table: landlord on some properties, tenant on others. Products built as a receivables system with a payables bolt-on make you keep the second half somewhere else.
Every lease here carries a direction:
- Lease-Out — you are the landlord. The lease drives invoices on the Receivables page.
- Lease-In — you are the tenant. The same lease shape drives payments on the Payables page.
Both use the same properties, the same contacts, the same critical dates, and the same renewal workflow. A portfolio report covers the whole portfolio.
What you get
- Properties and units — the portfolio, down to the suite, with leases, work orders and critical dates on each property's page.
- Leases — a board from draft through negotiation, active, holdover and expiry, with recurring charges, both money directions, insurance and critical dates on the lease page.
- Critical Dates — the notice pipeline described above.
- Receivables and Payables — invoices where you are landlord, payments where you are tenant.
- Insurance — certificates of insurance per lease, with expiry visible before it bites.
- Contacts — tenants, landlords, and your own portfolio team.
Your fields get the same treatment
Add a field to any record — a concession end date, an internal cost code, a broker — and it is immediately filterable, sortable, totalable and exportable along with everything else. Nothing is hard-coded per screen, so a field you add next year behaves exactly like the ones shipped today.
Abandoning a lease
There is no "cancelled" state on any board, by design. A lease that ends early is forced to its terminal state by an administrator, and the override is recorded with who did it and why. The workflow stays a description of how leases actually progress instead of accumulating exits.